To stop Teams pop-ups while you share your screen, open Settings and more > Settings > Notifications and activity and clear Show notifications during calls and meetings.
This guide also covers the automatic Do not disturb status, hiding message previews, silencing Windows and Mac alerts, and sharing one window so nothing private reaches the audience.
How do I stop Teams notifications when sharing my screen?
This one setting blocks most Teams banners for the length of every call and meeting. It works in the Teams desktop app on Windows and Mac.
- In Teams, select Settings and more (the three dots next to your profile picture).
- Select Settings.
- Select Notifications and activity.
- Under Display, clear the Show notifications during calls and meetings checkbox.
- Join or start your meeting and share as usual.
To get banners back during calls, return to the same page and select Show notifications during calls and meetings again.
Why do Teams messages appear while I am screen sharing?
Teams shows banners for chats, mentions and channel activity unless a setting tells it not to. When you share your entire screen, those banners are drawn on that screen, so the audience sees them too.
Three separate layers can produce a pop-up, and each has its own switch.
| Source of the pop-up | Where it is controlled | Example |
|---|---|---|
| Teams in-app banners | Teams Settings > Notifications and activity | A chat message banner from a colleague |
| Windows notifications | Windows Settings > System > Notifications | An Outlook or Windows Security toast |
| macOS notifications | System Settings > Notifications and Focus | A Messages or Mail alert |
| Meeting chat | Teams Meetings notification settings | A message posted to the meeting's own chat |
How do I turn on do not disturb in Teams while presenting?
Teams sets your status to Do not disturb when you share your screen, as long as a privacy setting is left on. It is on by default, so check it once rather than assume.
- Select Settings and more > Settings.
- Select Privacy.
- Make sure Set my status to Do not disturb when I'm sharing my screen is checked.
- To set Do not disturb by hand before a meeting, select your profile picture, select your current status, and choose Do not disturb.
- To keep it for a set time, select your current status > Duration, pick Do not disturb, choose a time under Reset status after, and select Done.
You can also type /dnd in the Teams search box to switch to Do not disturb. Select Reset status when the presentation ends.
How do I hide Teams banners during calls and meetings?
If you still want some banners, hide what they reveal instead of turning them all off. A banner without a preview shows only who sent something, not what they wrote.
- Open Settings and more > Settings > Notifications and activity.
- Under General, turn off Show message and content previews in notifications.
- On Windows, turn on Mute all notifications (except for calls and meetings) if you want silence outside meetings too.
- Under Display, pick a Position on the screen corner that sits away from the content you share.
- Under Chats and channels, set noisy types to Off or to Activity only, so they land in the Activity feed without a banner.
Which Teams notifications can still appear during a meeting?
Clearing Show notifications during calls and meetings does not stop everything. Microsoft lists the alerts that still come through.
| Notification | Still appears? | How to reduce it |
|---|---|---|
| Meeting start notifications | Yes | Turn off Meeting start notifications under Meetings |
| Incoming calls | Yes | Set Do not disturb before you present |
| Urgent and priority notifications | Yes | Ask senders not to mark routine messages urgent |
| Messages in the meeting chat | Yes | Adjust Meeting chat notifications for meetings I've accepted |
| Meet now start notifications | Yes, if on | Turn off Meet now start notifications |
| Ordinary chat and channel banners | No | Already blocked by the setting |
How do I stop Windows notifications from appearing in Teams?
Windows toasts from Outlook, Windows Security or any other app sit on top of whatever you share. Windows 11 can turn on Do not disturb by itself when you present on a second display.
- Press Windows key + N and select the bell icon with zZ to turn on Do not disturb right away.
- For automatic quiet, go to Start > Settings > System > Notifications.
- Expand Turn on do not disturb automatically.
- Check the condition for duplicating your display, and the one for using an app in full-screen mode.
- Under Apps in the priority notifications settings, remove any app you do not want breaking through, then select Add apps only for those you need.
- To silence one app for good, select it under Notifications from apps and other senders and turn it off.
If you turn off notifications in Windows for chat apps you rarely need, there is less to remember before each call.
How do I prevent Mac notifications while presenting in Teams?
macOS has a setting that pauses notifications whenever you share or mirror the display, and Teams follows macOS Focus.
- Open System Settings and click Notifications.
- Next to Show Notifications, set when mirroring or sharing the display to Notifications Off.
- Set Show previews to Never or When Unlocked for extra privacy.
- Before the meeting, click Control Center in the menu bar, open Focus, and turn on Do Not Disturb.
- To keep Teams alerts during a Focus, open System Settings > Focus, click the Focus, click Allowed Apps, and add Microsoft Teams.
Holding Option and clicking the date and time in the menu bar also toggles Do Not Disturb.
What is the safest way to share content in Teams?
Share a single window, not your entire screen. Banners from Teams, Windows or macOS appear on the screen, not inside the shared app's window, so the audience does not see them.
- Open the file or app you want to show before the meeting starts.
- In the meeting controls, select Share.
- Under Window, select the window that holds your content instead of a screen.
- For slides, put the presentation in full screen with Slide Show or Start From Beginning, then use Slide control in the presenter toolbar if needed.
- On a Mac, if Teams asks, turn on Microsoft Teams under Screen & System Audio Recording in Privacy & Security, then select Share again.
PowerPoint Live is another option for slide decks: the audience sees the slides, not your desktop. Slide control is not available when you share your entire screen.
What should I check before sharing sensitive content?
| Check | Where | Why it matters |
|---|---|---|
| Do not disturb is set or automatic | Teams Privacy setting or your status | Stops chat banners from colleagues |
| Message previews are off | Teams General notification settings | A banner that slips through shows no text |
| Windows or Mac notifications are paused | Windows Notifications or macOS Notifications | Blocks email and system toasts |
| You share a window, not the screen | Share > Window | Pop-ups and other open apps stay off camera |
| Other windows and tabs are closed | Taskbar or Dock | Nothing private appears if you switch apps |
Which Teams notification setup should you choose?
| Your situation | Use this setup | Why |
|---|---|---|
| Occasional internal demos | Automatic Do not disturb when sharing | Works without any action each time |
| Frequent client presentations | Clear Show notifications during calls and meetings and share one window | Blocks banners and keeps the desktop out of view |
| You must watch for one person's messages | Keep banners but turn off message previews | You see who wrote without exposing the text |
| Presenting on a projector or second display | Windows Turn on do not disturb automatically when duplicating | Silences all Windows apps, not just Teams |
| Presenting from a Mac | Notifications Off when mirroring or sharing the display | macOS pauses every app's alerts during the share |
How to test Teams notifications before a meeting
- Join a test meeting, or a meeting where you arrive early, in the Teams desktop app.
- Select Share and share your entire screen.
- Confirm your status shows Do not disturb.
- Send yourself a chat message from Teams on your phone, or ask a colleague to message you.
- Check that no banner appears on the shared screen, then select Stop sharing.
Official statements and platform limits
Microsoft and Apple document what each setting does and what it leaves alone. These are the limits worth knowing.
| Platform | Documented behaviour | Limit |
|---|---|---|
| Teams desktop | Show notifications during calls and meetings hides banners while you are in a call | Meeting start, calls, urgent and priority alerts and meeting chat still come through |
| Teams desktop | Status changes to Do not disturb when you share your screen | Only while the Privacy setting is checked |
| Windows 11 | Do not disturb can turn on when duplicating a display or using a full-screen app | Priority apps and calls you allow still break through |
| macOS | Teams notifications follow Focus | Teams must be in Allowed Apps for its alerts to appear during a Focus |
| macOS | Critical alerts appear even when a Focus is on | Turn off Allow critical alerts per app if needed |
Teams notifications still pop up during screen sharing
Teams banners still appear while presenting
The banner is a call, meeting start, urgent or meeting chat notification, which the meeting setting does not block.
- Set your status to Do not disturb before you start sharing.
- Under Meetings, turn off Meeting start notifications and Meet now start notifications.
- Share a window instead of the entire screen.
Status does not change to Do not disturb when sharing
The automatic status setting is unchecked.
- Open Settings and more > Settings > Privacy.
- Check Set my status to Do not disturb when I'm sharing my screen.
- Stop and restart sharing to apply it.
Outlook or system pop-ups show on the shared screen
These are Windows or macOS notifications, not Teams ones.
- On Windows, press Windows key + N and turn on Do not disturb.
- On a Mac, set when mirroring or sharing the display to Notifications Off.
- Remove the app from Windows priority notifications or from the Focus Allowed Apps list.
Frequently asked questions
Does Teams automatically mute notifications when I share my screen?
Yes, by default. Teams sets your status to Do not disturb while you share your screen, which mutes most chat banners. The option is Set my status to Do not disturb when I'm sharing my screen under Settings > Privacy, and unchecking it keeps notifications on.
How do I share only one window in Microsoft Teams?
Select Share in the meeting controls, then pick the app under Window instead of a screen. The audience sees only that window, so banners from Teams, Windows or macOS that appear elsewhere on your display stay out of view.
Do Teams settings override Windows or Mac notifications?
No. Teams settings only control Teams alerts. Windows notifications are managed in Settings > System > Notifications, and Mac notifications in System Settings > Notifications and Focus. On a Mac, Teams also follows the active Focus.
How do I stop private notifications from showing in a Teams meeting?
Turn off Show message and content previews in notifications in Teams, clear Show notifications during calls and meetings, and share a single window. Together these hide the text of messages and keep any banner off the shared view.
Should I use PowerPoint Live for a slide presentation?
PowerPoint Live suits slide decks because attendees see the slides rather than your desktop. If you share the PowerPoint window instead, run it in full screen with Slide Show so you can use Slide control.
Will calls still ring while I present in Teams?
Yes. Microsoft states that calls still come through when notifications during meetings are off. Set your status to Do not disturb before you present to reduce interruptions from incoming calls.
